Are you an accountant for an activity provider who uses bookingkit? Please have a look at this guide
In this guide we show you where to find which data for your accounting.
In general, it is important to keep the following bits of information in mind when bookkeeping:
All types of online payment are carried out via our partner bank Stripe. The online payments land in your Stripe Wallet under the menu item “Wallet management”, after deduction of the transaction and booking fee (both already include VAT).
How many bookings and which bookings did I get last month?
If you need a summary of all bookings made within a particular period, you can generate a .csv-file in Excel under “Statistics” > “Export” > “Orders”. There you will find all orders sorted by booking date.
You can find a detailed article on exporting your orders here.
If you want to know for how many people a particular service was provided, then “Services” is the right place. Here you will find everything sorted by date of service.
And you can also export all your vouchers and promotional coupons.
Turnover from vouchers is recorded as “currency swaps”. That means that in terms of VAT they can only be booked when the customer redeems the voucher for a date booked with a date of service. The sum total of vouchers can nevertheless be viewed in advance. You can find this out from the voucher summary in bookingkit directly under “Orders” > “Vouchers”.
If you want to book each invoice individually, we recommend that you export the document archive as a ZIP file. In this you can have all documents for any booking period bundled together.
What is the difference between the summary in “Statistics” and “Billing”?
In “Statistics”, all orders are shown, whereas in “Billing”, only those orders are shown which were paid online via Stripe (all online methods of payment)
Escrow account: Payout and documentation
You can request a payout from your Stripe Wallet to your business account at any time. After the payout has been requested by you, you can also download the document as a PDF in the same place.
What does the amount in my trustee account actually comprise?
The amount is made up of all payments received (payments in) and payment made (payments out). You can download the individual components here, open them in an Excel file and get the totals generated automatically.
Total in the escrow account = Total of all orders - payouts
In Excel you can do this by pressing the button AutoSum.
Billing: Invoices from bookingkit to you as supplier
Every month you will receive an invoice from bookingkit containing the following charges:
the basic charge (except on the Basic tariff) - (If you change tariff during the current month, the old and the new tariffs will be calculated automatically to the exact date, and shown separately.)
the booking fee per ticket
the transaction charge for online payments
any commissions for market platforms (if you have activated these)
Notice on support scope and billing discrepancies
bookingkit provides a wide range of features and exports to help prepare your accounting (e.g. statistics, accounting overview, wallet/escrow account, document archive and monthly invoices). These data serve as a basis for further processing in external accounting or ERP systems.
The bookingkit support team assists with:
using the relevant backend areas at https://admin.bookingkit.com/ or https://reach.bookingkit.com/,
creating exports and understanding their basic structure,
checking technical inconsistencies in the data provided by bookingkit and, if necessary, forwarding them to the technical team.
Billing discrepancies can only be reviewed if a corresponding Excel file is provided in which the calculation logic is clearly and comprehensibly documented.
PDF files with handwritten notes or without clearly documented formulas cannot be considered.
The bookingkit support team does not provide tax or legal advice. bookingkit is not a certified cash register system and does not replace a legally required cash book.
Questions regarding tax treatment, GoBD compliance or correct accounting must be clarified with your tax advisor or accounting department.
Responsibility for complete and correct bookkeeping lies solely with the provider.