If you are using a BusinessKit or ProKit, you can access the “User management” to give your team members access to your bookingkit account. In addition, you can specify who has which type of rights (reading or writing permission).
rate | Max. number of users |
Starterkit | 1 |
Businesskit | 10 |
Prokit | unlimited |
User management explained
Follow these steps to give your employees or other people access to your bookingkit account:
Open the feature “User management” via the “Settings” menu
Fill in the “Name” and “Email address” boxes with the corresponding details. Then click on “Save” to add other people
The user you have just authorized automatically receives an email confirmation
Enable an account which has not yet been authenticated, and this will then receive an email for authentication. By clicking on the link, the account will be released.
Then assign the authorizations to the person added. To do this, activate or deactivate individual menu items by clicking on the corresponding checkbox.
Read permissions: Allow users to view data without the ability to modify it.
Write permissions: Permit users to make changes as needed.
Important note for users who should only have appointments displayed in the calendar:
In these cases, the user in question must also have read authorization for the "Experiences" area (inventory) in addition to the calendar. The reason for this is our system architecture, as an appointment belongs to an experience and cannot exist without it.
Is it possible to limit the visibility of certain experiences to certain users so that they can only see the appointments of a specific experience?
No, this option is not technically possible and using the ical calendar feed would be the better choice instead.
To streamline operations for team members accessing schedules, consider using a tailored feature like iCal feed integration, ensuring it aligns with role-specific permissions.
Navigation with multiple accounts
If you are using several bookingkit accounts, we recommend creating each login with all rights for Account A simultaneously as the login for Account B. You can then switch between the individual accounts without having to constantly log in again.
Wherever in bookingkit you are, you may easily switch between your accounts by clicking at the lower left edge of the screen and entering the name of your account.
Important: In order for your user to have access to both bookingkit accounts, this user must also be created in the user administration.
Mobile App
The mobile app does not have user restriction settings - all users have the same access rights.
Tips when working with multiple accounts
If you just want to let a third party look at the calendar for the next events taking place, we recommend that you do this via our ical calendar feed. You can find out here how this works.
Check out our very own statistics for users with several accounts
For those managing itineraries and schedules, access the calendar view within the bookingkit dashboard. Providing iCal feeds allows your team members to directly integrate schedules into their personal calendar software for simplified coordination.